Attendance

Student attendance, along with effective teaching, has the greatest influence on student engagement and achievement. All students must be present at school so they can participate and engage in learning. Lynfield College expects enrolled students to be punctual, and to attend all classes on a regular basis. Absences for both acceptable and unacceptable reasons are monitored, with processes, protocols, communications and interventions as detailed in the Attendance Management Procedures.

The Attendance Management System provides comprehensive data to monitor attendance, to identify patterns, to support interventions to minimise truancy, and to report to parents/caregivers, the Board of Trustees, the Ministry of Education and the local community. Where a pattern of lateness or non-attendance is noted you will receive a letter notifying you of the absences and the requirement for your child to attend an after school detention to make up the missed time. If you have any questions regarding the procedures for monitoring student attendance please do not hesitate to contact our Attendance Officer, Julie Griffin, on extension 729.

NOTIFICATION OF ABSENCE
For all absences parents and caregivers must telephone the absence line on 6270600, ext. 729 or email  absence@lynfield.school.nz specifying the student's name and form class, the reason for the absence, and the name of the person telephoning or emailing the college.

ILLNESS
A medical certificate is expected for any absence of five (5) days or more.

LATENESS
Lynfield College expects enrolled students to be punctual. Dropping students off after 8.40 am means the student is late. Students must sign in at the Dean's Reception before going to class.

An early notification system is in place. When a student is found to be absent a text message is sent to both caregivers' cellphones as entered on the enrolment form. When students are late to school parents will be emailed. It is important that parents and caregivers update their contact details with the Deans' Secretary (extension 731) should any contact details change.

Students and their families have responsibilities to comply with legislated attendance requirements under Section 29 of the Education Act. Parents and caregivers are expected to notify the College of all absence and the reason for an absence and to cooperate with the college to maximise attendance and minimise truancy.

If you have queries concerning absences please contact your child’s Dean.

ABSENCE FROM ASSESSMENT ACTIVITIES
When a student misses an assessment test or deadline due to illness or circumstances beyond their control they may apply for the achievement level to be recognized with a grade. A written request, which includes a detailed explanation of the circumstances and a doctor’s certificate in the case of illness, must be handed to the Head of Department with five days of the missed assessment activity.

ADDRESS AND CONTACT DETAILS
It is important that your address and contact details are up to date on our school system. Please telephone or email any updated details to our Deans’ Reception, Sharon Kohler on extension 731 or email skohler@lynfield.school.nz
  
JUSTIFIED OR EXPLAINABLE ABSENCES
While we appreciate there are genuine reasons why an absence is justified, it still means that the student is not in class. Some acceptable reasons for absence, as specified by the Ministry of Education, include genuine illness, medical or dental appointments, bereavement and cultural or sporting representation.

Prior permission may be granted by the Principal for any special activity requiring an absence from school. Ministry of Education definitions for justified or explainable absences are listed below. The College prefers that family trips overseas are taken during the holiday breaks. Requests for absence for these should be made in writing directly to the Principal well in advance informing him of your intentions.
 
  • Cultural or sporting representations at regional or higher level
  • Illness (including hospitalisation)
  • Medical/dental appointments
  • Bereavement
  • Exceptional Family circumstances which may include travel for special occasions or may be sensitive and involve other agencies (application should be made to the Principal)
  • Vehicle breakdown / train / bus delay / car accident / natural disaster
  • Citizenship Ceremony
  • Ballet / music / speech exam
  • Drivers Licence
  • Bullying (follow up)
  • Accident before school which may include injury to an animal
     
EXPLAINED BUT NOT JUSTIFIED or NO EXPLANATION (defined as Truant)
  • Being an interpreter for family
  • Religious festival
  • Looking after ill family members
  • Babysitting
  • Part-time job commitments
  • Parents work schedule
  • Holiday
  • Birthday
  • Unresolvable wet clothing
  • Non-school cultural/sporting event
  • Hair appointment
  • Visa / passport / consulate business
  • Taking exams overseas
  • Moving house
  • Going to the airport