Attendance

Attendance is absolutely essential for student achievement in a school setting. It has been identified as one of the main factors influencing student achievement.

For unforeseen absence parents must call the College in the morning (extension 729) or email absence@lynfield.school.nz  Regulations regarding absences are detailed below.. Prior permission may be granted by the Principal for any special activity requiring an absence from school. Family trips overseas during term time are discouraged - requests for absence for these should be made directly to the Principal.

An early notification system is in place and when a student is deemed to be absent a text message will be sent to both caregivers' mobile phones as entered on the enrolment form. When students are late to school parents will be emailed. It is therefore important that parents update their contact details with the Deans' Secretary (extension 731) should any contact details change.

The College takes a dim view of lateness and truancy, and students are required to make up all lost time. Prosecution notices may be filed in cases of persistent truancy.

Lynfield College runs a 5-day timetable (Monday to Friday). Each day is made up of six periods, each 50 minutes in length.
 
Students are expected to be on the school grounds at 8:40am each day ready for an 8:45am start, except for Wednesday mornings when Year 9 have assembly at 8.45 and all students in Years10-13 go straight to Period 1 for a 9:00am start.

Bell times - Normal School Day 
8:45 am Formtime / assembly
9:00 am Period One
9:50 am Period Two
10:40 am Interval
11:00 am Period Three
11:50 pm Period Four
12:40 pm Lunch
1:25 pm Period Five
2:20pm Period Six
3.10 pm End of school day
 
Belltimes - Wednesday 
8.45 - Assembly for Year 9
No form time for students in Years 10-13
9:00 am Period One
9:50 am Period Two
10:40 am Interval
11:00 am Period Three
11:50 pm Period Four
12:40 pm Lunch
1:25 pm Period Five
2:20pm Period Six
3.10 pm End of school day
 

WET WEATHER ROUTINE

  • Identified by a set of short bells ringing.
  • Lunchtime is reduced to 35 minutes (12.40 - 1.15pm)
  • Lunch activities are cancelled.
  • Pupils go to their form rooms for the entire lunch period.  They should sit quietly and eat, leaving the room as clean as they found it.
  • The fields and hard areas are out of bounds.
  • The library will be closed.
  • Foyers, corridors & stairwells are to be left clean and tidy.
  • Forms with specialist form rooms go to the hall.  Students are to stay off the stage.
  • Period 5: 1.15 - 2.05pm, Period 6:  2.05 - 2.55pm.
  • Duty teachers are to do 15 minutes each, from 12.40 - 1.10pm.
  • Teachers on duty on the lower courts, turf or fields should help out in other areas as there should be no students on the lower courts, turf or fields.

Belltimes - Wet lunchtime  
8:45 am Formtime / assembly
9:00 am Period One
9:50 am Period Two
10:40 am Interval
11:00 am Period Three
11:50 pm Period Four
12:40 pm Lunch
1:10 pm Period Five
2:05pm Period Six
2:55 pm End of school day

Absences

The evidence clearly shows that for a student to achieve they need to be in class. On average the attendance rate for all students gaining Level 1 in Yr 11 is 9% greater than for those who do not achieve Level 1. 
 
While we appreciate that there are genuine reasons why an absence is justified, it still means that the student is not in class. Some acceptable reasons for absence, as specified by the Ministry of Education, include:

Genuine illness
Medical or dental appointments
Bereavement
Cultural or sporting representation
(see full list below)
 
The Board of Trustees has put a great deal of effort into ensuring teachers have the equipment to do their attendance registers electronically. This means we are able to track students more thoroughly. 
 
We do need the support of the community to ensure students turn up on time for class.
 
Removing students from school because of any of the following is unacceptable and undermines the partnership between the home and school. (These excuses have been given in the past).
  • It is their birthday.
  • Airfares are cheaper in term time.
  • They deserve a treat.
  • Looking after ill family members.
  • Religious festivals.
  • Hair appointment.
  • Parents' work schedule.
 
(Many of these activities can take place after 3.10pm)
 
If you have queries concerning absences please contact your child’s Dean.
 
Lateness is also unacceptable. Students should arrive at their assembly or form class by 8.40am.  Students need to be in class at that time to get details about school activities for the day and to communicate with their form teacher or Dean.
 
Where a pattern of lateness or non-attendance is noted you will receive a letter notifying you of the absences and the requirement for your child to attend an after school detention to make up the missed time. 
 
Parent Support
 
 1. For all absences please phone the absence line on 6270600, ext. 729 or email absence@lynfield.school.nz specifying the student's name and form class, the reason for the absence, and the name of the person telephoning or emailing the college.
 
  •  Absence from assessment activities:When a student misses an assessment test or deadline due to illness or circumstances beyond their control they may apply for the achievement level to be recognized with a grade.
A written request, which includes a detailed explanation of the circumstances and a doctor’s certificate in the case of illness, must be handed to the Head of Department with 5 days of the missed assessment activity.
 
  •  If a child is being removed from school for a period of time please write to the Principal well in advance informing him of your intentions. 
  • Dropping students off after 8.40am means they are late.  

2. It is important that your address and contact details are up to date on our school system.  Please phone or email any updated details to our Deans’ Reception on ext. 731 or   skohler@lynfield.school.nz

 3. If you have any questions regarding the procedures for monitoring student attendance please do not hesitate to contact our Attendance Officer, Mrs Julie Griffin, on ext 729.
 
Justified / Explained Absences
  • Cultural or sporting representations at regional or higher level
  • Illness (including hospitalisation)
  • Medical/dental appointments
  • Bereavement
  • Exceptional Family circumstances – may include travel for special occasions (application should be made to the Principal) / may be sensitive and involve other agencies
  • Vehicle breakdown/train/bus delay/car accident/natural disaster
  • Citizenship Ceremony
  • Ballet/music/speech exam
  • Drivers Licence
  • Bullying (follow up)
  • Accident before school – may include injury to an animal
 
_____________________________________________________
 
Explained (but unjustified) or No explanation – defined as T (Truant)
  • Being an interpreter for family
  • Religious festival
  • Looking after ill family members
  • Babysitting
  • Part-time job commitments
  • Parents work schedule
  • Holiday
  • Birthday
  • Unresolvable wet clothing
  • Non-school cultural/sporting event
  • Hair appointment
  • Visa / passport / consulate business
  • Taking exams overseas
  • Moving house
  • Going to the airport